DEEN

AGENTIC PROCUREMENT

AI that works
with procurement.

We turn AI ideas into practical support for procurement. Together, we identify suitable agents, build them with existing platforms such as Microsoft Copilot Studio, and equip your team to use them in daily work.

Discuss your AI opportunities

From the right use case to a tested agent.

MORE TIME FOR PROCUREMENT

Less routine.
More time for decisions.

Finding information, comparing documents, preparing follow-up questions: many procurement tasks take time before the real decision-making begins.

This is where we start. We connect your business requirements with AI capabilities and develop agents for clearly defined tasks. Your team gains time for suppliers, negotiations and procurement management.

ILLUSTRATIVE USE CASES

Where could an agent
support your team?

The right agents depend on your processes, data and goals. These examples illustrate possible starting points.

01Supplier onboardingCheck documents. Prepare follow-up questions.

An agent compares submitted documents with your checklist, flags missing information and prepares follow-up questions.

Inputs
An approved checklist, supplier documents and defined mandatory information.
Output
A structured review with sources and a draft follow-up request.

You remain in control. Your team reviews the results and approves communications and supplier creation.

02Quotation comparisonStructure quotations. Identify differences.

An agent transfers information from quotations into a common structure and flags deviations from your requirements.

Inputs
Quotations, specifications and agreed comparison criteria.
Output
A comparison with source references, open issues and questions for the bidders.

You remain in control. Procurement and the business team check comparability and make the award decision.

03Procurement knowledgeFind policies. Clarify next steps.

An agent answers questions about procurement policies, templates and responsibilities using approved content.

Inputs
Current policies, process descriptions and templates, for example from SharePoint.
Output
A clear answer with source references and guidance on the relevant process.

You remain in control. When information is missing or an exception arises, the agent refers the question to the responsible person.

04Risk & supplier briefingBring information together. Prepare discussions.

An agent summarises approved supplier information, risk alerts and open actions for a meeting.

Inputs
Accessible supplier data, approved alerts and documented actions.
Output
A concise briefing with sources, information dates and open questions.

You remain in control. Your team assesses relevance, checks critical statements and decides on actions.

OUR CONSULTING SERVICE

From the idea
to everyday procurement.

We support both the business design and implementation. A clearly scoped pilot provides the basis for deciding what delivers value for your procurement team.

  1. 01

    Identify opportunities

    We review your procurement processes and assess potential use cases by value, data availability, effort and suitability for an agent.

    YOUR OUTCOMEPrioritised use cases & a justified pilot selection
  2. 02

    Define the solution

    Together with procurement and IT, we define tasks, knowledge sources, system access and approvals. We assess which existing tools fit and what else is needed.

    YOUR OUTCOMEAgent specification, implementation plan & effort estimate
  3. 03

    Build the pilot

    We configure the selected agent, connect approved sources and actions, and test it with realistic cases. We also examine errors, exceptions and output quality.

    YOUR OUTCOMETested pilot & documented test results
  4. 04

    Embed it in everyday work

    We train your team, document the solution and define maintenance and operating responsibilities. Agreed criteria guide the decision on further development or rollout.

    YOUR OUTCOMEEnabled team, operational handover & rollout plan

START WITH THE TOOLS YOU HAVE

Build on what
you already have.

We first assess what your existing systems can support. In a Microsoft environment, Copilot Studio, Power Automate and SharePoint can be useful building blocks. Your use case guides the choice.

We clarify licences, usage costs, interfaces and permissions with your IT team before implementation.

01

Microsoft Copilot Studio

Configure agents, connect knowledge sources and enable defined actions through tools and connectors.

02

Power Automate & workflows

Turn recurring steps and approvals into a traceable workflow and connect it to the agent where needed.

03

SharePoint, Teams & your systems

Make approved knowledge accessible and embed the agent in your working environment. We connect further systems through suitable interfaces.

Explore the platform at Microsoft

BUILT IN FROM THE START

Clear tasks. Clear responsibility.

Appropriate access

We work with your IT team to define which data and systems the agent may access and which usage rules apply.

Defined approvals

We define when the agent prepares work, when it may act and which decisions require explicit team approval.

Tested results

We test business accuracy and exceptions, make sources traceable and define who keeps content and agents up to date.

GOOD TO KNOW

Your questions
before getting started.

What do we mean by Agentic Procurement?

We use the term for the targeted use of AI agents in procurement processes. An agent can process information from defined sources and use connected tools to carry out agreed tasks. Its level of autonomy and the points for human review or approval are defined for each use case.

Does every use case need an agent?

We also assess whether a template, conventional automation or improved data preparation already solves the task well. An agent is particularly useful when varied information needs interpreting and multiple steps need adapting to the situation.

Is Copilot Studio included in our existing licences?

This depends on your licences, required features and usage. Before the pilot, we work with your IT team to clarify the permissions, capacity and any additional licences needed. Existing Microsoft 365 licences do not automatically mean every agent can run at no additional cost.

Do ERP and procurement platforms need to be connected immediately?

A first pilot may only need a clearly defined set of documents and approved data. We plan further integrations where the use case requires them. Available interfaces, data quality and access rights determine the effort.

How do we evaluate the pilot’s value?

We agree in advance what should improve, such as processing time, rework or completeness. During the pilot, we compare the new way of working with the existing process. Running costs, maintenance effort and team adoption also inform the decision.

THE FIRST STEP

Which task would you
like to hand over?

Bring a process that takes up your team’s time today. Together, we will explore whether and how an AI agent could help.

Discuss AI in procurement

Free and without obligation.